Ministry Sync Online Help
HistoryEdited Aug 2, 2010 10:53 AM by Jason Galicinski…

Creating Your Table Chart From Start To Finish

There is probably a seating limit per table at your venue (usually ten). Before you start your table chart, you’ll want to merge small groups together or split large groups apart in order to have groups of ten.

There are two steps to creating the table chart. The first is to set the table arrangement, which means that you will add, edit, and delete tables in order match the configuration of tables in your event facility. Once your table arrangement is set, you are ready to assign groups to tables on the chart.

To initially set up your table chart, you will need to do this first:
  1. Click [ Table Chart ] in the Viewing Options list.
  2. Input the Number of tables on first row, and the Number of rows.



    Note: Fill in the number of tables in the longest row. This will create a rectangular diagram of tables. You can make edits to the exact placement of tables on the next screen.

  3. Click Continue.
  4. Your table chart will be created, and you can proceed to the next steps.

How to set the table arrangement:

  1. Click the Edit Table Chart icon.

    Picture 237.png
    When you click Edit Table Chart, all of the table numbers become editable, as shown in this diagram:

    Picture 239.png
    You can now edit the table arrangement so it matches the layout of your dining hall.

  2. To delete a table:

    1. Click on a table.
    2. Select the table number.
    3. Delete the table number.
    4. Repeat for all tables that you need to delete.
  3. To change a table number:

    1. Click on a table.
    2. Select the table number.
    3. Type the new table number.
    4. Repeat for all tables that you need to change.
  4. Click Update Table Numbers.

How to assign groups to tables:


You can manually place a group at a specific table, or you can have Ministry Sync randomly assign your groups to tables.
  1. To manually place a group at a specific table:

    1. Optional: Select a color from the drop-down menu. Assigning colors to your chart will allow certain tables, or a group of tables, to stand out. (The color will remain the same until you change to another color.)

      Picture 246.png
    2. In the Unnumbered Tables section at the bottom of the screen, click the option button next to the table that you want to assign.
    3. Click on the table number at the top.
    4. Repeat this for each group that you want to assign to a specific place.
  2. To randomly assign the remaining groups to available tables:
    1. Click [ Auto Fill Remaining ]. (As soon as you click this, it changes to [ Undo Auto Fill ].)
    2. You can undo this by clicking [ Undo Auto Fill ].

  3. Changes you can make:
    • You can flip-flop table assignments by clicking the option button next to a group's name, and then clicking on the table number to where you want to move it. The two groups switch places.
    • To remove a group from an assigned table, click the option button next to the group's name, then click on the Unnumbered Tables heading.
    • You can click Unnumber All to take all groups off the chart, and they will be placed back in the Unnumbered Tables section.
    • If needed, you can add another row of tables to the bottom of you chart by clicking [ Add More Tables ].
    • You can delete the whole chart and start over by clicking the Delete Table Chart icon.

      Picture 247.png
  4. You can close this window anytime and your chart will automatically be saved.

Comments

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Before you start your table chart, you’ll want to merge small groups tog...Falsejgalicinski2010-08-02T15:53:43+00:00hot/groups/help/search/index.rss?sort=modifiedDate&kind=all&sortDirection=reverse&excludePages=wiki/welcomelist/groups/help/search/?sort=modifiedDate&kind=all&sortDirection=reverse&excludePages=wiki/welcomeRecent ChangesRecentChangesListUpdates?sort=modifiedDate&kind=all&sortDirection=reverse&excludePages=wiki/welcome0/groups/help/sidebar/RecentChangesListmodifiedDateallRecent ChangesRecentChangesListUpdateswiki/welcomeNo recent changes.reverse5search